Prepare Your ETD
Before you can submit your ETD, you must first convert your document to PDF format. The PDF must conform to all of the requirements listed below. Help is available in the "How to" section below.
- Single PDF Document
Submit a single PDF document without any external multimedia files. For most ETDs, the PDF document should be created for viewing with later versions of Adobe Acrobat or Acrobat Reader.
- Embed all fonts
Failing to do so will cause your ETD to be disapproved. See tutorial below
The PDF document must have bookmarks to all chapters, sections and subsections, including preliminary pages that duplicate the Table of Contents. Bookmarks to sections and subsections of chapters should be nested (indented). Also, when the PDF document opens, the bookmarks panel should open to the left of the document pages.
- No Signature Pages
The PDF document does not contain signature pages. An optional signature page may be added to personal and department paper copies if desired.
- Rotate Landscape Pages
All landscape pages in PDF documents should be rotated 90 degrees for the benefit of users viewing the pages on their computer screen.
- Internal Links
When tables, figures or multimedia objects/elements are placed at the end of the ETD document and not on or near the page where referenced, bookmarks or hyperlinks should be used to refer the user to the specific tables, figures or multimedia elements.
- No External Links
It is recommended that links to external websites should not be included in ETDs because, over time, most URLs will change. The URL text may be included but should not be included as a link.
- Embedded Multimedia Objects
Any multimedia objects/elements (sound, video, simulations, etc.) must be embedded in the PDF document using Adobe Acrobat Professional Edition.
The links below are provided to help you prepare your ETD for submission. For access to the professional version of Adobe Acrobat, you can go to any computer in the Harold B. Lee Library.
How to convert to PDF
Review the ETD Tutorials on the IT Train website:
- ETD - Converting Word to PDF Mainstream Method
- ETD - Converting Word to PDF Alternate Method
- ETD - Using Word Styles
- ETD - Properly Formatting Page Numbers
- ETD - Generating an Automatic Table of Contents
Using Adobe Acrobat to
The Lee Library has the professional version of Adobe Acrobat available on all computers in the Library. To convert your thesis or dissertation document to PDF, go to the Learning Commons (Level 3) in the Library.
The Learning Commons has staff trained in converting files to PDF and all computers have Adobe Acrobat. They can be reached at 422-2927.
ETD and Word training is offered by OIT. This training covers Word and the lab computers have the professional version of Adobe installed. To sign up for a class, go to http://it.byu.edu/ and click on the Training tab.
For your convenience a list of items that will be reviewed in your PDF by your department, college, and Graduate Studies is provided here.